Front of House / Administrative Assistant (m/f/d)
Boeing Deutschland GmbH - BDG · DEU - Berlin, Germany
Apply on Boeing Deutschland GmbH - BDG's Workday page ↗
From the company's job description
Front of House / Administrative Assistant (m/f/d)
Company:
Boeing Deutschland GmbH - BDG
Be part of Boeing’s Berlin office and help create a warm, welcoming, and service-oriented environment for visitors, colleagues, and business partners. We are looking for a friendly, organized and proactive Front of House / Administrative Assistant to ensure the Front of House and office operate smoothly and professionally.
This is a full-time, 100% on-site role that combines front desk service, office coordination, and administrative support in a global company environment.
Why you’ll love this role
- Be the face of Boeing in Berlin by welcoming guests and supporting day-to-day operations.
- Work in a collaborative, international environment where English is the primary working language, with German required for local communication and guest support.
- Gain exposure to cross-functional teams and a variety of operational activities in a role with hands-on responsibility.
- Clear, structured responsibilities with opportunity to expand your skillset and take on project work.
What you’ll do (position responsibilities)
- Manage the lobby and other common areas to ensure they are maintained to a high professional standard.
- Support the coordination of visits, meetings, conferences, and guest events.
- Provide reception and guest management services, including answering calls and booking conference rooms.
- Handle incoming and outgoing mail.
- Coordinate with vendors for events and office maintenance.
- Collect, organize, and maintain data for processing and electronic information systems.
- Order and manage office supplies, including stationery and kitchen items.
- Support financial administration tasks, including invoice management, and respond to queries from the Finance Department in Amsterdam.
- Identify and report safety hazards and support employee onboarding and offboarding processes.
- Collaborate effectively with a wider international team across multiple countries, supporting smooth communication and coordination.
- Provide basic support with a variety of systems and tools, and coordinate with IT support as needed.
- Perform additional administrative tasks as required.
What we offer you
- Vacation: 32 vacation days to support work-life balance.
- Personal Time Off: Paid days for selected personal circumstances, including emergencies, marriage, moving, and bereavement.
- Meal and Transportation Allowances: Monthly meal allowance of €115 and a €50 transport credit.
- Pension Plan: A pension plan with 13 monthly payments and flexible contribution options.
- Life and Disability Insurance: Coverage for life insurance and total occupational disability.
- Sick Leave Salary Gap Insurance: Income protection during sick leave.
- Global Travel Coverage & International SOS Assistance: Support for business travel worldwide.
- Medical Benefits Abroad: Emergency medical protection while traveling.
- Career Development: Access to the Learning Together Program, supporting degrees, MBAs, and certifications.
- Well-Being Support: Employee Assistance and Well-Being programs.
For a full list of our benefits in Germany please check our website as these are changing regularly to match market requirements at a local level.
What we’re looking for (basic qualifications)
- Excellent written and verbal communication skills in German and English.
- Strong Microsoft Office skills, including Word, Excel, PowerPoint, and SharePoint.
- Professional presence and a strong customer-service mindset.
- Ability to work independently as well as collaboratively across cross-functional teams.
- Strong organization and time-management skills, with the ability to prioritize under pressure.
- Attention to detail, a positive attitude, and a strong team-player mentality.
- Flexibility and responsiveness to urgent operational needs.
- Comfortable using multiple systems and tools, with the ability to support basic IT-related queries or coordinate with IT support where needed.
Nice to have (preferred qualifications)
- Formal training or qualification in administration, secretarial studies or equivalent (e.g., Abitur, Fachabitur, commercial apprenticeship).
- Experience in hospitality, travel, facility services or a multinational corporate setting.
Practical details
- Location: Berlin — full time, 100% office-based.
- A navy-blue corporate uniform will be provided; a dress code applies for Front of House staff.
- Candidates must live in the Berlin area or be willing to relocate at their own expense. Relocation assistance is not provided.
- Boeing will not sponsor applicants for employment visas. Candidates must already have legal authorization to work in Germany.
How to apply
- Please submit your CV and a brief cover letter outlining your relevant experience and availability.
- Include your current work authorization status and confirm whether you are based in the Berlin area or willing to relocate at your own expense.
Conflict of Interest
- Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.
Join Boeing in Berlin and help shape a welcoming and professional environment for our employees and visitors. We look forward to hearing from you.
Language Requirements:
Not Applicable
Education:
Not Applicable
Relocation:
Relocation assistance is not a negotiable benefit for this position.
Security Clearance:
This position does not require a Security Clearance.
Visa Sponsorship:
Employer will not sponsor applicants for employment visa status.