Pearl Talent - Sales Operations & Automation Associate - I043

From the company's job description

Industry

Staffing and recruitment

Work Arrangement

Remote (Philippines – Metro Manila or LATAM)

Job Type

Full-time

Work Schedule

40 hours per week, Monday to Friday

Core hours: 9 AM – 5 PM EST

Locations

Philippines (Metro Manila preferred), Latin America

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Hear why we exist, what we believe in, and who we’re building for:  Watch here

Why Work with Us?

At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, make an impact, and build a long-term career. We believe in creating environments where your potential is recognized, your voice matters, and your success is tied to meaningful work—not short-term perks. Joining Pearl means stepping into opportunities that challenge you, support you, and set you up for lasting success.

Role Overview:

The Sales Operations & Automation Associate will support the company’s sales and operational infrastructure by managing contracts, improving internal systems, building automations, and streamlining workflows across teams.

This role blends elements of sales operations,data analytics, legal coordination, process improvement, and AI implementation. We are specifically looking for someone with a paralegal or legal operations background who is comfortable reviewing agreements, identifying risks or inconsistencies, and helping build scalable systems using AI and automation tools.

You will work cross-functionally with sales, operations, leadership, and recruiting teams to ensure operational efficiency and process accuracy.

This is an ideal opportunity for someone who enjoys structure, systems, documentation, and solving operational bottlenecks through technology

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Your Impact

• Improve operational efficiency through AI-powered workflows and automations
• Support revenue operations by maintaining organized sales systems and contract workflows
• Reduce administrative friction across internal teams
• Increase process accuracy and compliance through strong documentation practices
• Help leadership scale operational infrastructure in a fast-growing environment
• Build scalable systems that save time and improve visibility across teams

Core Responsibilities (with percentage allocations)

Sales Operations & CRM Discipline — 40%

• Own HubSpot hygiene end-to-end: clean up existing data, fill gaps, deduplicate records, enforce required fields, and maintain accurate pipeline stages
• Build and maintain weekly pipeline reports and ad hoc dashboards for leadership — deal velocity, stage conversion, revenue forecasting
• Track pipeline activity, operational metrics, and process compliance using your data analysis skills
• Create and maintain SOPs and process documentation across the sales function
• Support handoff workflows between SDRs, AEs, and Account Management

AI & Automation Implementation – 35%

• Audit and fix existing automations in HubSpot
• Build new automations using Zapier and N8n with integrations to HubSpot, Slack, Google Drive, Google Docs, Anthropic (Claude), and ChatGPT
• Identify manual, repetitive workflows across the sales org and propose automation solutions
• Use AI tools to improve operational efficiency: automated call note processing, pre-qualification flows, handoff workflows, contract status tracking

Contract Review & Legal Coordination — 15%

• Review client contracts in PandaDoc for completeness, accuracy, and risk
• Handle contract revision requests from clients and coordinate redlines and approvals
• Manage edge cases: NDAs, SOWs, and external contracts as needed
• Maintain organized legal documentation and records

Administrative & Cross-Functional Support – 10%

• Support leadership with operational coordination and ad hoc project
• Absorb the scrappy, manual admin work that keeps the sales org running — cleaning spreadsheets, fixing broken data, filling gaps. This is grunt work and it matters.
• Coordinate across Sales, Operations, Recruitment, and Marketing to ensure alignment and follow-through

Must-Haves (Required)

• 2–5+ years in sales operations, revenue operations, or operational support roles
• Hands-on experience building automations with Zapier, N8n, Make, or similar no-code/low-code tools — this is the non-negotiable
• Strong HubSpot experience: pipeline management, deal tracking, workflow building, reporting, and data hygiene
• Experience with data analysis, dashboard creation, and operational reporting
• Comfortable working in fast-paced startup environments where processes don’t exist yet and you’re building them from scratch
• Strong written and verbal English communication

Nice-to-Haves (Preferred)

• Experience with contract review (MSAs, NDAs, SOWs) or paralegal/legal operations background — not required, but significantly strengthens your candidacy
• Experience supporting US-based startups or clients
• Experience building integrations between HubSpot, Slack, Google Drive, and AI tools (Claude, ChatGPT)
• Familiarity with PandaDoc or similar contract management tools
• Experience creating SOPs and operational playbooks that other people actually follow

What You’ll Gain:

• Monthly performance bonus
• Fully remote, forever
• Annual team retreat
• Unlimited PTO
• Real-world experience in recruitment marketing and sourcing
• A behind-the-scenes look at how we connect people with opportunities
• A supportive team that values your growth and ideas

Ready to Join Us? If you’re hungry to lead, build, and scale—and you’ve done it before—then this is the opportunity you’ve been waiting for. Apply now and help us build the world’s best recruitment team!