Accounting Operations Internship (part-time)

From the company's job description

JOIN CONTORO ROBOTICS – REVOLUTIONIZING WAREHOUSE AUTOMATION WITH CUTTING-EDGE ROBOTICS

At Contoro Robotics, we're on a mission to solve labor challenges through advanced robotic solutions. Headquartered in Austin, TX, our fast-growing startup is transforming the supply chain industry with our flagship warehouse automation technology. Our team is made up of top-tier experts in robotics, AI, and logistics, working together to push the boundaries of automation.

We’re looking for talented and ambitious individuals to join us on this journey—helping shape the future of robotics while growing alongside a world-class team. If you're passionate about innovation, problem-solving, and making a real-world impact, we want to hear from you!

Employment Type: Part-Time Hours: Up to 30 hours per week

Location: on-site preferred in our Austin, TX office

ABOUT THE ROLE

Contoro is seeking a detail-oriented Accounting Operations Intern (Part-Time) to support our day-to-day accounting and financial operations.

This role will work closely with our operations, deployment, leadership, and external accounting teams to help maintain accurate financial records, manage expenses, and improve visibility into spending across the company and our customer deployment projects.

The ideal candidate is organized, analytical, comfortable working with financial data, and interested in gaining hands-on experience in accounting operations within a fast-paced startup environment.

KEY RESPONSIBILITIES

ACCOUNTS PAYABLE & ACCOUNTS RECEIVABLE

• Support day-to-day accounts payable (AP) and accounts receivable (AR) activities.

• Track vendor invoices, customer invoices, payments, and outstanding balances.

• Assist with invoice processing and ensure appropriate supporting documentation is maintained.

• Help follow up on outstanding invoices, missing documentation, and payment status.

• Assist with account reconciliations and maintaining accurate accounting records.

BOOKKEEPING & EXPENSE MANAGEMENT

• Maintain and categorize company expenses in Ramp and QuickBooks.

• Review transactions and help ensure expenses are assigned to the appropriate account, department, vendor, or project.

• Assist with reviewing employee reimbursements and company expenses for appropriate documentation and coding.

• Identify missing receipts, documentation, or coding and follow up with employees as needed.

• Support month-end accounting preparation by keeping financial records organized and up to date.

DEPLOYMENT PROJECT EXPENSE TRACKING

• Track expenses associated with individual customer deployment projects.

• Help ensure deployment-related purchases, travel, materials, contractors, freight, and other costs are allocated to the appropriate project.

• Maintain project-level expense trackers and compare actual spending against approved project budgets.

• Identify unusual, unexpected, or increasing project costs and escalate them to management.

• Work with deployment and operations teams to obtain supporting documentation and expense information.

• Help develop consistent processes for tracking deployment costs across multiple customer sites.

COST ANALYSIS & EXPENSE VISIBILITY

• Assist with analyzing company and project expenses to identify spending trends and potential cost-saving opportunities.

• Review recurring expenses, vendors, subscriptions, purchasing patterns, and deployment costs.

• Flag unusual, duplicate, unnecessary, or potentially excessive spending for management review.

• Assist with vendor pricing comparisons and expense analyses when requested.

• Prepare supporting data to help management make informed purchasing and cost-management decisions.

REPORTING & PROCESS IMPROVEMENT

• Prepare recurring AP/AR, expense, budget, and deployment cost reports.

• Assist with budget-to-actual tracking and variance reporting.

• Help improve accounting and expense-management workflows as the company grows.

• Maintain organized supporting documentation for accounting, audits, investor due diligence, and financial reporting.

• Work with internal teams and external accountants to obtain and organize required financial information.

QUALIFICATIONS

• Currently pursuing or recently completed a degree in Accounting, Finance, Business, Economics, or a related field, or equivalent relevant experience.

• Basic understanding of bookkeeping, accounting, accounts payable, or accounts receivable.

• Familiarity with QuickBooks preferred.

• Experience with Ramp is a plus.

• Strong Excel or Google Sheets skills.

• Strong attention to detail and organizational skills.

• Comfortable working with financial data and identifying discrepancies.

• Ability to work independently while knowing when to escalate questions or issues.

• Strong communication skills and ability to follow up with employees across different teams.

• Comfortable working in a fast-paced startup environment where responsibilities may evolve as the company grows.

WHAT SUCCESS LOOKS LIKE

Success in this role means Contoro maintains organized and up-to-date financial records, expenses are accurately documented and categorized, AP/AR information is easily accessible, deployment costs are consistently tracked by project, and management has reliable data to understand company spending and project performance.

This position provides hands-on exposure to startup accounting operations, project cost accounting, expense management, budgeting, and financial reporting.